PLAYER ELIGIBILITY AND ENTRY PROCEDURES
ELIGIBILITY FOR PLAY
- Members in good standing of the Arizona Golf Association. If the field is not full, non-member golfers may enter a tournament for an additional $50 entry fee
- AGA/USGA Handicaps are required for any Net competition.
- Members of the Junior Golf Association, The First Tee, or by invitation by the AGA Director of Rules and Competitions.
- Members of Arizona collegiate teams, if enrolled in the Arizona Collegiate Club.
- Otherwise as may be specified for an individual event (AGA Championship, AGA Father-Son, AGA Parent-Child, Member-Guest events).
USGA Handicap Index
The current USGA Handicap Index, as of the daily revision date stated for the event, will be used to determine the contestant’s handicap. At the discretion of the AGA Staff, the lowest handicap of the past 12 months or another determination may be used. Players who have not posted enough scores to establish a USGA Handicap Index or who have not posted recent scores will play to a Course Handicap of zero or lower at the discretion of the AGA.
When handicaps are being used for events, there will always be the chance for exceptional performances by certain members that can affect the integrity of the competition. An occasional exceptional round is not out of the ordinary; however, a series of exceptional rounds defies the odds of handicapping statistics.
The AGA reserves the right to adjust a contestant’s handicap prior to, during, or after the event at its sole discretion. Should a contestant return a score that falls outside the USGA’s estimate of “less than 250-1 odds,” that contestant may be assigned a revised handicap in multiple-day events; in single-day events, such will be grounds for modification, and/or re-flighting, or in extreme cases disqualification at the sole discretion of the Committee. Any score “less than 1,500-1 odds” will be reviewed by the Committee to determine if further action should be considered.
If there are specific handicap requirements for entry into an AGA event, they will be posted on the event page on the website at azgolf.org.
Posting Tournament/Competitive Scores
The AGA posts scores for all AGA Members for individual events, including USGA Qualifying Rounds and AGA and USGA Four-Ball events. For all team events, the AGA provides the rating and slope information and requests that all contestants post their own scores as Competition Scores (C-scores). If during random checking it is determined that AGA Members are not posting their C-scores from team events as requested, penalty scores may be posted and/or a suspension from playing events may be imposed by the AGA in accordance with the USGA Handicap System guidelines.
- Exemptions for AGA Tour events – Any such exemptions will be at the discretion of the AGA Tournament Staff upon receipt of a request in writing detailing the reason(s) for the request. Exemptions will be granted only in special circumstances to individuals of great merit.
- Additional exemption provisions for specific events will be posted on the AGA website at azgolf.org.
Special Exemptions for Arizona Amateur
- The AGA may grant up to six (6) exemptions. To be eligible for an exemption, a player must submit an Exemption Request form (available on the Tournament Information website) 30 days prior to the entry deadline and have a legitimate conflict that prevents a player from participating in a qualifier. To be eligible, a player must have:
a. made the cut in their last participation in the event or
b. a proven skill level that would indicate a strong likelihood of making the cut and
c. has not already played in one of the qualifying rounds.
The Tournament Committee will review applications received and in their sole determination, issue up to six (6) exemptions.
- Two (2) places are reserved at the sole discretion of the AGA Tournament Staff for players identified prior to the publication of pairings who by their proven playing ability or community visibility would likely compete for the championship and/or add to the quality of the event.
- See entry provisions for Championship-specific additional exemptions given.
Host Site Invitations
Major Championships – Four (4) places reserved.
Non-Major Tour Events – Two (2) places reserved at discretion of the AGA Tournament Staff. Host site invitations are available to members/affiliates of the site who meet any handicap or other event requirements. Standard TPA entry fees must be paid in advance of the issuance of pairings to secure a place.
For all AGA Events, a Host Site must notify the AGA of its invitations prior to the entry deadline.
Entering a Tournament
Players wishing to enter an AGA Tournament must either enter on-line via the Golf Genius registration portal prior to 4:00 p.m. on the deadline date specified.
The total field size will be published. Then the order of the waitlist will complete the final field.
Withdrawing from a Tournament
Members may withdraw from Tournaments by
- Calling the AGA office during normal business hours, or;
- Calling the Withdrawal Line (602) 944-3035 (ext. 210).
Refunds for Withdrawing from a Tournament
- Withdrawals made after the entry deadline will be considered late withdrawals.
- Fees will be returned for a late withdrawal only if the player’s position in the field is filled by an player from the wait list. In any case, an administrative fee of $30 will be deducted from the refund, regardless of the reason for the withdrawal.
- A withdrawal made less than three days prior to the first day of the event is not eligible for a refund (except when another player can be substituted).
- TPA Members may withdraw after the entry deadline and receive a refund, minus the $30 fee.
- No refunds will be made once pairings have been sent, (but may be reviewed by Tournament Staff on a case-by-case basis).
- Once a player’s starting time has passed prior to the withdrawal, no refund of fees will be made.
- A player may withdraw after the beginning play by speaking directly with an AzRC Rules Official or AGA tournament staff member. Withdrawals without notice may result in suspension from one or more future events. See Failure to Return a Scorecard/No Card below.
- Repeated late withdrawals will subject a player to disciplinary action under the AGA Code of Conduct policy.
FAILURE TO RETURN A SCORECARD/NO CARD
If a player fails to start when paired in an event without first notifying the AGA Staff, he/she will be suspended for one event for which he/she is eligible unless there are unusual circumstances at the judgement of the Staff.
If a player leaves the course during a round without notifying the AGA Staff an signing the scorecard assigned, he/she will be suspended for the next eligible.
Multiple occurances will result in significant suspension.
If an event is over-subscribed prior to the entry deadline, those wishing to enter when the field is filled will be placed on a Wait List. Players who have withdrawn from a tournament will be replaced in the tournament field by the next available player on the tournament’s Wait List. The AGA will attempt to contact alternates for the field, but it remains the alternate’s responsibility to be available or check with the AGA in order to remain in consideration. If an attempt to contact an alternate is unsuccessful, AGA at its sole discretion may move to the next player on the Wait List. Note that TPA members receive priority on the Wait List.
It is the Players’ responsibility to be aware of their priority and alternate list status. Players with questions about their status should contact AGA Tournament staff. There is no penalty for removing a name from the Wait List at any time, provided the player has not already gained access into the tournament field.
In some cases, there may be playing opportunities created by players who no-show the day of the tournament. The AGA will attempt to fill open places in an event up to the available starting time. Non-confirmed players at a site must check in with the AGA tournament staff on arrival and to be added to the same day wait list into the field and notified onsite, should an opening become available. If multiple non-confirmed players are present, the order of the same day wait list governs.
Order of Wait List
The order of the Wait List will govern access according to the following:
- Major Championships: a) Exempt player withdrawals will be first replaced by exempt players in the order of the Wait List; if none, the general Wait List will determine access; b) Non-exempt player withdrawals will be replaced by the first available player.
- Tour events: Prior to the entry deadline, vacancies will be filled first by TPA members in the order of the wait list; after deadline, the next player on the wait list.
- Tour Divisional events: Each Division shall have a wait list. Withdrawals from any Division shall first be replaced by alternates from that Division, with TPA members receiving first consideration.