2018 AGA Billing Policies
Following the last billing of 2017, scheduled for October 1, the AGA's billing system will be modernized. Beginning October 31, clubs will be billed monthly on the last day of each month. We've been conducting seminars over the past few weeks to educate club admins on how the system works. Listed below is a summary of our policies for 2018.
2018 Membership Dues
Dues for 2018 will remain the same. However, be sure to check out our new options for term of membership. We are now offering clubs the opportunity to bill their members on a calendar year basis (traditional) or a revolving year. A revolving year means that members that join any time during the year get their full value. If they join August 1, 2018 their membership would be good until July 31, 2019. The discounts below apply to calendar year clubs only.
|AGA Dues||18-HOLE CLUBS||9-HOLE CLUBS|
|January 1 to June 30||$35.00||$25.00|
|July 1 to September 30||$25.00||$15.00|
|October 1 to December 31||no charge||no charge|
Clubs Will be Billed January 1 for Active Members
As in past years, clubs will be able to add and remove members at no charge between October 16 and December 31. However, you will be billed for any active, unpaid members on your roster as of January 1, 12:01 am EST.
The new billing program makes it easy to make sure you do not get charged for any unpaid members. The process will now be managed through Golf Nations and NOT the GHIN program. Just turn the Rollover Option to "off" in the billing program and the member will automatically be inactivated if payment has not been received.
Any members that pay their dues between October 16 and December 31 will receive a $5.00 discount. Whether you participate in the Online Join/Renew program (your members pay their dues on the AGA's website) or you pay online in a batch via debit/credit card, the membership dues MUST BE PAID BEFORE MIDNIGHT DECEMBER 31!
The discount does NOT apply if the member pays you but you haven't forwarded that payment to the AGA.
If you choose to mail us a check for the dues, THE ENVELOPE MUST BE POSTMARKED NO LATER THAT FRIDAY, DECEMBER 29.
The AGA will NOT send you a current list of members prior to December 31; however, you can log into the billing program at any time to see your active roster and who has paid and not paid.
Every year we have issues with clubs that forget to clean up their rosters. What clubs fail to realize is that we incur hard costs for those members in the first few weeks of the year. With the new billing program we will be automating the refund process. Club administrators will have the ability to go into the GHP program and inactivate a member or do it directly in the billing program. Regardless of how it's done, your invoice will be adjusted accordingly.
The refund policy is as follows:
Assume you are billed for a member on your December 31, 2017 statement:
- If you deactivate a member within the current billing cycle, you will receive a full refund.(January 1 - January 31)
- If you deactivate a member next billing cycle, you will receive a 50% refund. (February 1 through February 28)
- If you deactivate a member any time after that second billing cycle, there will be NO refund.(any time after March 1)
Since we're doing monthly billing, your club should have ample time to review the invoice for payment. We would recommend that you include your membership chairman in the list of individuals that will receive a copy of the invoice and encourage him to take a look. The detail is only a click away..
Are you tired of chasing after your members?
Then take advantage of our online join/renew feature that we have offered to clubs for the past several years. Sign up today and allow your members to go to azgolf.org and join your club or renew their membership. It's quick and easy to do for the member and it makes your job easier. Not only do they pay their dues, but they update their profile information so YOU DON'T HAVE TO!
You can have them pay the AGA only portion of your dues or we'll collect the entire amount - plus, we can even set up some add-on fees for your club. What other things do you collect when they join? Skins games? President's Cup? Hole in One Club? Whatever that is, we can collect it for you. You can make it mandatory for all members to join/renew that way or allow them to decide for themselves. Then we'll settle up with you each month.
And the best part is that we cover your credit card charges!
Many of our clubs are taking advantage of this member benefit and they love it. They don't have to handle the money and they don't have to update the member's contact information. It's all done for you! You receive an email notification immediately.