Player Eligibility and Entry Guidelines
ELIGIBILITY FOR PLAY
Members of Arizona Golf Association and Southern Nevada Golf Association clubs with USGA Handicap Indexes
AGA Individual members (at scratch)
Members of the Junior Golf Association, The First Tee, or by invitation by the AGA Director of Rules and Competitions.
Members of Arizona Collegiate Teams while enrolled at the host institution.
Otherwise as may be specified for an individual event (AGA Championship, AGA Father-Son, AGA Parent-Child, Member-Guest events)
Any Player who is serving a suspension under the AGA policies will not be eligible to participate in any Official Tournament.
HANDICAPS AND TOURNAMENT SCORES
USGA Handicap Index
The current USGA Handicap Index, as of the last available revision prior to the event, will be used to determine the contestant’s handicap for events. At the discretion of the Tournament Director, the lowest handicap of the past 12 months may be used if there have been significant changes in the time running up to an event. Players who have not posted enough scores (at least five) to establish a USGA Handicap Index will play to a Course Handicap of zero
When handicaps are being used for events, there will always be the chance for exceptional performances by certain members that can affect the integrity of the competition. An occasional exceptional round is not out of the ordinary; however, a series of exceptional rounds defies the odds of handicapping statistics.
The AGA reserves the right to adjust a contestant’s handicap prior to, during, or after the event at its sole discretion. Should a contestant return a score that falls outside the USGA’s estimate of ‘less than 250-1 odds’, that contestant may be assigned a revised handicap in multiple-day events; in single-day events, such will be grounds for modification, and/or re-flighting, or in extreme cases disqualification at the sole discretion of the Committee. Any score ‘less than 1,500-1 odds’ is grounds for disqualification and suspension from future events.
If there are specific handicap requirement for entry into an AGA event, they will be posted on the event page on the website at azgolf.org.
Posting Tournament Scores to GHIN
The AGA posts scores for all AGA Members for individual stroke play events, including USGA Qualifying Rounds. At all team events the AGA posts the rating information and requests that all contestants post their own scores as T-Scores. If during random checking it is determined that AGA Members are not posting their T-scores from team events as requested, penalty scores may be posted and a suspension from playing events may be imposed by the AGA.
The top 64 players and ties in the stroke play portion of the AZ Amateur and top 60 & ties in the AZ Stroke Play are exempt the following year into the respective Championships. If a player does not use that exemption, it carries forward for the next 3 years. It is the responsibility of the player to demonstrate eligibility for the extended exemption. In order to be eligible for an extended exemption, a player must provide notice in advance of the Entry Deadline.
Exemptions for other AGA Tour events – Any such exemptions will be at the discretion of the AGA Director of Rules and Competitions upon receipt of a request in writing detailing the reason(s) for the request. Exemptions will be granted only in special circumstances to individuals of great merit.
Additional exemption provisions for specific events will be posted on the AGA website at www.azgolf.org.
Special Exemptions for Open Majors
The AGA Tournament Committee may grant up to six (6) exemptions. To be eligible for an exemption, a player must submit an Exemption Request form (available on specific Tournament Information website) thirty days prior to the entry deadline and have a legitimate conflict that prevents a player from participating in a qualifier. To be eligible, a player must a) have made the cut in their last participation in the event or b) have a proven skill level that would indicate a strong likelihood of making the cut, and c) have not already played in one of the qualifying rounds. The Tournament Committee will review applications received, and in their sole determination, issue up to six (6) exemptions.
Two (2) places are reserved at the sole discretion of the AGA Director of Rules and Competitions for players identified prior to the publication of pairings for an event who by their proven playing ability or community visibility would likely compete for the championship and/or add to the quality of the event.
See entry provisions for Championship-specific additional exemptions given.
Host Site Invitations
Major Championships – Four (4) places reserved.
Non-Major Tour Events – Two (2) places reserved at discretion of the Director of Rules and Competitions. Host site invitations shall be only be available to members/affiliates of the site who meet any handicap or other event requirements. Standard TPA entry fees must be paid in advance of the issuance of pairings to secure a place.
For all AGA Events, a Host Site must notify the AGA of its invitations prior to the entry deadline.
ENTRY AND WITHDRAWAL PROCEDURES
Entering a Tournament
Players wishing to enter an AGA Tour Tournament must either enter on-line by midnight on the AGA website or deliver an entry form with payment to the AGA office prior to 4:30pm on the deadline date specified.
The total field size will be published. A maximum of three positions will be held open in each Division until the entry deadline. Then the order of the waitlist will complete the final field.
Withdrawing from a Tournament Prior to the Deadline
Members may withdraw from Tournaments by
Going to the AGA website at azgolf.org;
Calling the AGA office during normal business hours; or,
Calling the Withdrawal Line 602-944-3035 (ext. 210). Voicemail messages left after 4:30pm will be considered official as of 7:30am of the next business day for the sake of refund considerations, if any.
Withdrawing from a Tournament After the Entry Deadline
Withdrawals made after the entry deadline will be considered late withdrawals.
Fees will be returned for a late withdrawal only if the player’s position in the field is filled by an alternate. In any case, an administrative fee of $30 will be deducted from the refund, regardless of the reason for the withdrawal. Once a player’s starting time has passed prior to the withdrawal, no refund of fees will be made.
A player may withdraw after the beginning play by speaking directly with an AzRC Rules Official or AGA staff member.
While off-site (not present at tournament site), a player may late withdraw from the current tournament by speaking directly with an AGA staff member or by calling the AGA Withdrawal Line at 602-944-3035 (Ext 210).
Repeated late withdrawals will subject a player to disciplinary action under the AGA Code of Conduct policy
Prior to the entry deadline, those wishing to enter after the field is filled will be placed on a Wait List. Players who have withdrawn from a tournament will be replaced in the tournament field by the next available player on the tournament’s Wait List. The AGA will attempt to contact alternates for the field each week, but it remains the alternate’s responsibility to be available or check with the AGA in order to remain in consideration. If an attempt to contact an alternate is unsuccessful, AGA at its sole discretion may move to the next player on the Wait List.
It is the Players’ responsibility to be aware of their priority and alternate list status. Players with questions about their status should contact AGA Tournament staff. There is no penalty for removing a name from the Wait List at any time, provided the player has not already gained access into the tournament field.
In some cases, there may be playing opportunities created by players who no-show the day of the tournament. The AGA will attempt to fill open places in an event up to the available starting time. Alternates at a site must check in with the AGA staff on arrival, and will be placed into the field as a place becomes available. If multiple alternates are present, the order of the Wait List governs.
Order of Alternates
The Alternate List(s) are determined by the following:
Major Championships: a) Exempt player withdrawals will be first replaced by exempt players on the Wait List as available; if none, the general Wait List will determine access; b) Non-exempt player withdrawals will be replaced by the first available player on the Wait List.
Tour Open events: Prior to the entry deadline, vacancies will be filled first by TPA members; after deadline, the Wait List.
Tour Divisional events: Each Division shall have a Wait List. Withdrawals from any Division shall first be replaced by alternates from that Division.
Other: The order of the Wait List will govern access.